← All case studiesCase study · AI Assistant
San Diego Diplomacy Council
Weeks of grant writing, cut to days with an assistant trained on their own approved proposals.
SectorNon-profit / diplomacy
LocationSan Diego, USA
Result~40% time freed
01
The challenge
Drafting proposals for public agencies consumed close to half the team’s time. Manual, repetitive work that drew on a rich but scattered body of documentation, and a bottleneck on every new opportunity.
02
Our role
- Audited how the team produced proposals and where the time leaked
- Built an AI assistant trained on their library of approved proposals
- Integrated it into the real workflow: a brief goes in, a structured draft aligned to the scoring criteria comes out
- Canonized a reusable proposal template now used across submissions
03
Client benefits
- Proposals drafted in the team’s own voice and structure
- Turnaround from weeks to days
- Team time freed for the diplomatic work they were hired for
- Consistent, compliance-aligned responses
04
Impact
~40%
of team time recovered
Days
not weeks, per proposal
This shows we put AI to work on an organization’s own knowledge, so the output matches their voice and standards, not a generic model’s.